(SALEM, OR)- State Representative David Gomberg is cautioning business owners about a scam that asks businesses to provide annual corporate meeting minutes to ‘Corporate Records Service’ for preparation. Corporate Records Service, which is not a government agency, requests a $125.00 fee for services that are not required by law. Oregon Revised Statutes are deceptively listed on the Annual Minutes Form, although businesses can prepare annual minutes and corporate records themselves without paying a fee.
“Earlier this week, my business received an official looking document in the mail requesting I submit corporate minutes and pay a filing fee,” said Gomberg. “Please be aware that this form did not come from any government agency and you are not required to submit it. And frankly, I’m not sure what you will get if you do return the form and make the required payment.”
Oregon Secretary of State, Kate Brown, recommends carefully reading solicitations to determine if they are valid. Despite its appearance, the Corporate Records Service mailer was not sent by the Secretary of State’s Corporate Division and is not authorized by the State of Oregon. The Secretary of State’s office released a warning to Oregonians of the scam earlier in the month. A copy of the deceptive mailer can be found on the Secretary of State’s website at:
The Oregon Business Corporations Act requirements for Annual Meetings and Corporate Records are available on the Corporation Division’s website at: www.FilingInOregon.com. Corporations needing legal advice on corporate records requirements should contact a licensed attorney.