New financial system will bring savings to Port of Newport
With a projected cost savings exceeding $500,000 over a 10-year period and anticipated improvement in efficiencies, the Port of Newport Commission has approved the adoption of a new financial system. Port Commissioners moved the port away from QuickBooks in favor of an arrangement that will integrate all of the Port’s operations, including RV park and marina reservations.
Port Manager Paula Miranda said “It will be much more efficient for the port, not only on the financial side, but with operations as well because currently we don’t have a project management system or operations management system. Things that would take us 3 or 4 hours can now be done within an hour.”
Proposals were received from six vendors and four of them provided demonstration presentations to a team of staff members. The chosen vendor was KOPIS, a South Carolina company that specializes in custom software and technology solutions. The cost to the Port will be $171,435 in the first year and ranges from $34,000 – $37,000 annually over the following nine years. The cumulative savings is projected to be $571,052 over the contract time period. Savings includes eliminating one position, currently vacant, from the Port’s accounting staff.
Port Commissioners and the general manager praised Brown and his team for the thorough process in making the investment. “I like what I hear,” said Commissioner Jeff Lackey. Commissioner Gil Sylvia added “The quality control and efficiencies, it all sounds good to me.” “It’s a good report, a good summary and analysis – it looks like you did a very thorough job,”
Implementation of the new system is expected within six months.